2021–2022 CATALOG AND STUDENT HANDBOOK ACADEMIC INFORMATION AND UNIVERSITY POLICIES 3. Maximum Time Frame. Maximum Time Frame is a quantitative measurement. This is the maximum time frame for program completion and is equal to 150% of the number of total credits required for the program (e.g., maximum time frame for a 90-credit program = 90 X 150%, or 135 credits). Total credits are indicated for each program listing in the catalog. A student who exceeds 150% of the maximum time frame is no longer eligible for financial aid unless a successful appeal is granted. Credits and grades considered in determining Satisfactory Academic Progress All credits earned and attempted remain on the student’s transcript and will be applied to the program if the credits are considered part of the program. At the time of a SAP assessment, all credits attempted that are applicable to the student’s program are considered when determining all three SAP standards. Every time a student is enrolled in a course past the course drop policy deadlines, the credits will count as attempted. For definition of grades see the Grade Scales. In instances where course expiration policies apply, the credits are no longer applicable to that program and they will not be utilized in determining the student’s SAP standing. See Course Expiration policies for core courses in the School of Nursing, School of Technology, School of Design, and the School of Health Sciences. Note the following: • Incomplete grade credits (I) Cumulative Completion Rate, • Withdrawals (W/WD/WX/UXD), Cumulative Completion Rate, Completion Rate, Completion Rate, GPA calculation. count toward total credits attempted for the be considered earned credits, and be included in the GPA calculation until a final grade is posted. See Incomplete Grade Policy. count toward total credits attempted for the be considered earned credits, and included in the GPA calculation. See Course Withdrawal and Leave Policies. • Withdrawals (WL), the GPA calculation. See Leave policies. • Failing (F/FD) grades be count toward total credits attempted for the Cumulative be considered earned credits, and be included in count toward total credits attempted for the Cumulative be considered earned credits, and be included in the • Repeated course credits, along with the credits from prior attempts, count toward total credits attempted for the Cumulative Completion Rate. The highest grade earned from a repeated course will be used in the calculation of the student’s cumulative GPA. The student’s GPA will be recalculated to reflect the highest letter grade. If more than one attempt results in the same letter grade, only the most recent one will be used in the calculation of GPA. See Repeating Courses Policies. • Pass/Fail (S/SX/U/UX/UD) credits count toward both total credits attempted and earned (if passed) for the Cumulative Completion Rate, but GPA calculation. • Transfer credits (TR/PT/CW/TO) accepted by the University count in the count towards both credits attempted and earned in the Cumulative Completion Rate, and count in the GPA calculation. In the case of a course-to-course credit transfer, an “F/FA/FD” grade will be replaced by a “TR” and the student’s GPA will be recalculated to reflect the transfer of credit grade. See Transfer of Credit Policies. • Program Transfer. Only credits counting toward a student’s program of enrollment will be used for the calculation of all SAP standards. See Program Transfer and Course Expiration Policies. • Developmental Course credits (SX/UX) count toward both total credits attempted and earned (if passed) for the Cumulative Completion Rate and Maximum Time Frame but Education Policy. be included in the GPA calculation. See Developmental • Audit grades (Audit) Course Policy. be utilized in any SAP calculation. See Auditing a • Withdrawal (PD), a grade used to identify a course withdrawal due to the 2020 Pandemic, will not count toward total credits attempted for the Cumulative Completion Rate, will not be considered earned credits , and will not be included in the GPA calculation. Financial Aid Warning: If a student’s CGPA falls below 2.00 or 3.0 for graduate students, or if Pace/CCR standards are not met, the student will be placed on Financial Aid Warning for the subsequent quarter/term. A student is eligible for financial aid during the Financial Aid Warning period. A student who fails to meet any one of the standards of SAP at the end of the Financial Aid Warning period is not eligible for financial aid, but is allowed to attend one subsequent quarter/term. Financial Aid Probation: If a student fails to make Satisfactory Academic Progress at the end of their Warning period, but submits a Financial Aid Appeal that is approved and has his/her eligibility for aid reinstated, he/she will be placed on Financial Aid Probation for the subsequent quarter/term. A student is eligible for financial aid during the Financial Aid Probation period. At the end of the Financial Aid Probation period, the student must meet the conditions specified in his/her academic plan or the minimum SAP requirements to be eligible for further financial aid funding. A student who fails to meet the minimum SAP requirements or the conditions specified in his/ her academic plan at the end of the Financial Aid Probation period is not eligible for financial aid. Students must regain Satisfactory Academic Progress within two quarter/term or they will be terminated from the University and a “SAP Dismissed” status will be applied. The decision to terminate may be appealed through the Academic Review Committee process. Financial Aid Appeal: A student may submit an appeal to have his/her access to financial aid reinstated based on mitigating circumstances that prevented the student from making satisfactory academic progress. Mitigating circumstances may include death of a relative, an injury or illness of the student, or other special circumstances. The appeal must be in writing and describe the mitigating circumstances that prevented the student from making SAP as well as what has changed in the student’s situation that will allow them to demonstrate satisfactory academic progress at the next evaluation. Each student with an approved appeal will be placed on Financial Aid Probation. Each student placed on Financial Aid Probation must have an academic plan in place that, if followed, ensures they will be able to meet satisfactory academic progress by a specific point in time, typically the next evaluation period. The academic plan should include GPA and/or Pace/CCR requirements, depending upon the deficiency. It may also include additional requirements, such as a limit on the number of credits enrolled, consultation with an Advisor, or other items to help define and assist in the student’s progress. Appeals will not be approved for students who cannot meet all SAP standards by the end of the Financial Aid Probation period unless the academic plan that is developed specifically accounts for the variance. The ruling of the Compliance Director and General Counsel is final and cannot be appealed. A student who chooses not to appeal or has an appeal denied will be allowed to attend for one quarter/term following the one quarter/term of Financial Aid Warning, but will not have access to Financial Aid. Appeal Process: The appeal is sent via the student’s Advisor or Dean to the Campus Academic Review Committee, who will determine whether mitigating circumstances exist and make a recommendation regarding the appeal. The Campus Academic Review Committee will forward the appeal request and a recommendation to the Compliance Director and General Counsel who will make the final determination. Appeals will be reviewed and have a determination made within 10 business days of receipt by the Compliance Director and General Counsel. Students will be notified in writing regarding the outcome of the appeal. Reentering Students: Students who withdraw from the University and later reenter are treated as continuing students for the purpose of determining Satisfactory Academic Progress and must meet progress requirements. Reentry does not negate previous academic status or satisfactory progress requirements. Satisfactory Academic Progress calculations for a reentering student who changes programs will include only the grades and credits attempted and earned for credits that are part of the student’s new program; standard CCR requirements will be followed from the reentry point and for each quarter/term thereafter. If other credits have been taken at another institution and can be transferred in, the credits will be included in SAP calculations as described elsewhere in this section. A student terminated due to SAP may not reenter the University unless he/she has completed coursework elsewhere that is acceptable for transfer into the University and will bring the student back into good standing. See Reenter Policies for more information. ALL CONTENT IS SUBJECT TO CHANGE BY ADDENDUM 149 w i l l n o t w i l l n o t w il ll l n w i w l n w i w i l ol n t l n o w i l t w o l n w i il t l l w il l il ol t l w i l l n o w t il l w i l o t w i l l n o t w il l w il l l n o t w il l w i l l n o t w i l l n o t
