180 rasmussen.edu | 888-5-RASMUSSEN ACADEMIC INFORMATION AND UNIVERSITY POLICIES 4. The right to disclose — without the written consent or knowledge of the student or parent — personally identifiable information from the student’s education records to the Attorney General of the United States or to his/her designee in response to an ex parte order in connection with the investigation or prosecution of terrorism crimes specified in sections 2332b(g)(5)(B) and 2331 of title 18, U.S. Code. In addition, the institution is not required to record the disclosure of such information in the student’s file. Further, if the institution has provided this information in good faith in compliance with an ex parte order issued under the amendment, it is not liable to any person for the disclosure of this information. 5. The right to disclose — without the written consent or knowledge of the student or parent — information from a student’s education records in order to comply with a “lawfully issued subpoena or court order” in three contexts. a. Grand Jury Subpoenas — The institution may disclose education records to the entity or persons designated in a Federal Grand Jury Subpoena. In addition, the court may order the institution not to disclose to anyone the existence or context of the subpoena or the institution’s response. b. Law Enforcement Subpoenas — The institution may disclose education records to the entity or persons designated in any other subpoena issued for a law enforcement purpose. As with Federal Grand Jury Subpoenas, the issuing court or agency may, for good cause shown, order the institution not to disclose to anyone the existence or contents of the subpoena or the institution’s response. Notification requirements nor recordation requirements apply. c. All Other Subpoenas — The institution may disclose information pursuant to any other court order or lawfully issued subpoena only if the school makes a reasonable effort to notify the parent or eligible student of the order or subpoena in advance of compliance, so that the parent of student may seek protective action. The institution will record all requests for information from a standard court order or subpoena. 6. The Right to Disclose — without the written consent or knowledge of the student or parent — information in education records to “appropriate parties in connection with an emergency, if knowledge of the information is necessary to protect the health and safety of the student or other individuals.” Imminent danger of student or others must be present. 7. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. Students have the right to file a complaint with the U.S. Department of Education concerning alleged failures by the institution to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC, 20202-4605. A. Educational Records Definition A student’s education records are defined as files, materials, or documents that contain information directly related to the student and are maintained by the institution. Access to a student’s education records is afforded to school officials who have a legitimate educational interest in the records, such as for purposes of recording grades, attendance, advising, and determining financial aid eligibility. B. Directory Information Directory Information is that information which may be unconditionally released without the consent of the student unless the student has specifically requested that the information not be released. The school requires that such requests be made in writing to the Campus Executive Director within fifteen (15) days after the student starts classes. Directory Information includes the student’s: • Name; • Date of birth; • Address(es); • Telephone number(s); • Rasmussen University issued student email address; • Personal email address; • Course of study; • Co-curricular and Extracurricular activities; • Degrees and/or awards received; • Last school attended; • Dean’s list or equivalent; • Attendance status (full time, part time); and • Dates of attendance (the period of time a student attends or attended Rasmussen University not to include specific daily records of attendance). ALL CONTENT IS SUBJECT TO CHANGE BY ADDENDUM Students may restrict the release of Directory Information except to school officials with legitimate educational interests and others as outlined above. To do so, a student must make the request in writing to the Business Office. Once filed this becomes a permanent part of the student’s record until the student instructs the institution, in writing, to have the request removed. Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act Rasmussen University provides prospective and enrolled students and employees with its current Crime Awareness and Campus Security Act statistics. This policy contains information pertaining to the reporting procedure of criminal activities, security and access to campus facilities, campus law enforcement and criminal offenses reported to the campus or local police. As part of our campus crime prevention plan, Rasmussen University provides training in the prevention of crime, sexual harassment/violence, and alcohol/drug abuse. Legal Name Change Policy Students who wish to officially change their legal name with the University will address that with the Student Records Department through the Rasmussen Student Portal in the Student Account Center. Individuals will need to submit evidence of current identification with the legal name change visible: government-issued photo identification and the name change document (i.e., a marriage certificate, divorce decree, or court document reflecting the name change). Library and Learning Resources Policy Rasmussen University Library team, in accordance with the mission of the University, is rooted in a tradition of student support and driven by a desire for academic excellence. They are passionate about empowering the university community and cultivating lifelong learners who are prepared to thrive in a diverse and digital society. In support of this mission we: • Extend our resources and services to all students and employees of the University; • Empower students to access information independently in the changing world of technology; • Support faculty by providing professional development and instructional partnerships; • Engage in responsive collection development by collaborating with faculty to select resources; and • Provide direction and recommendations to help guide our users to the resources and online tools that will work best for their learning. This circulation policy supports the library mission by ensuring that library materials are available to members of the Rasmussen University community and other library users on an equitable basis. Exceptions to this policy may be granted by the Dean and/ or Associate Dean of Library on a case-by-case basis if need is demonstrated. A. Borrowing Materials: General The following persons are permitted to check out materials owned by our library system: • Rasmussen University students and alumni in good financial standing with the University • Rasmussen University faculty and staff in good standing with the library • Consortia patrons in good standing with the library A patron in good standing with the library is defined as a person who has no overdue items and owes no fees toward damaged or lost items. A library user is responsible for any items checked out in his or her name. Rasmussen University retains the right to deny borrowing privileges to any person in violation of this or any other library policy. B. Loan Periods Loan periods vary depending on the database and content. E-books from the databases can be checked out and used offline for up to seven calendar days. Digital materials are loaned for 21 calendar days from the Cloud Library and may be renewed up to two times if there are no outstanding holds on the material. Library materials must be returned to the library on or before the end of the loan period; if they are not returned by the user, then the system will automatically recall the material. C.Fees and Restriction of Borrower Privileges Users will receive a reminder two days in advance of an item’s due date. Following the grace period (5 days for circulating items; 10 hours for special materials), items are considered overdue and borrower privileges will be restricted until items are returned or fees are paid for lost materials. After 30 days past the end of the grace period, the material is considered lost. The library reserves the right to charge for replacement costs. Replacement costs are assessed per each individual item. The library will charge $55.00, or the cost of replacing the item plus a $5.00 processing fee. In the event that a library material is returned damaged, the borrower will be assessed a fee to repair or replace the damaged item. In the event that an irreplaceable item is damaged, the library will assess a $55.00 fee.
